Executive Secretary

Job Description Handling all secretarial work for the office of General Manager. Promptly replying to all correspondence without constant supervision. Coordination with all HODs for various meetings and for monthly report. Responsible for taking minutes of the meeting. Responsible to collate information and provide to the  General Manager  as and when requested. To co-ordinate with all the departments for the smooth functioning of the organisation. Locate and attach appropriate files to incoming correspondence requiring replies. Take and distribute meeting minutes to appropriate individuals. Handle and distribute incoming and outgoing mail. Handle incoming parcels and other material. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files,  reservations , and answer inquiries from  guests . Prepare and manage correspondence, reports and documents Organize and coordinate meetings, conferences. Take, type and distribute minutes of meetings to all attended parties. Maintain  schedules  and calendars of the General Manager. Arrange and confirm appointments after consulting with the GM and availability. Co-ordination for organization of internal and external events. Communicate verbally and in writing to answer inquiries and provide information. Liaison with internal and external contacts. Coordinate the flow of information both internally and externally. Operate office equipment and also manage office space effectively. To always adhere to personal grooming as per the standards laid down by the hotel and maintain high standards of grooming. In addition to the above  functions , any other assignment/job given by the superior authority occasionally or on a daily basis is to be performed. Qualifications Bachelor’s Degree or Diploma preferably in Hospitality Management Minimum 2 years of secretarial experience with at least 1 years serving the senior management level Excellent reading, writing, and oral proficiency in English language Good working knowledge of MS Excel, Word, & PowerPoint Service-oriented with an eye for details Well-presented and professionally groomed at all times Additional Information Our commitment to Diversity & Inclusion: We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.